Privacy Statement

Palmer Companies, Inc (aka: Palmer Group) is committed to protecting the privacy of our users. This Privacy Policy describes how Palmer Group may use and disclose information that we collect about you through our website (www.thepalmergroup.com).

Collection and Use of Personal Information

When you complete an Online Application, Contact Us message, Salary Guide Request, Outplacement Flyer form, or sign up for Job Alerts, we may ask for some personal information, including but not limited to, your first name, last name, email address, phone number, and any other information included in your resume.  

We will collect your information to be used in the following ways: 

• Matching your qualifications with open jobs to help us assist you in finding employment.  
• Keeping you informed of Palmer Group services. This includes emails and text messages associated with your job preferences. You can opt-out of these messages at any time – please see the ‘Contact Us’ section at the bottom of the page.
• Compiling salary data and other surveys of our candidates.  
• Tracking the number of users on our website so we can plan site bandwidth and capacity. 
• Notifying you of any changes to our Privacy Policy or website.

Disclosures of Personal Information 

Palmer Group may disclose some or all your personal information with third parties in the following circumstances:  

• In the event that Palmer Group merges with or is acquired by another business. If this happens you will be sent a notice. 
• To third-party service providers who perform services on our behalf. We currently utilize Active Campaign (https://www.activecampaign.com/legal/privacy-policy), Tracker RMS (https://www.tracker-rms.com/privacy-statement/), AdobeSign (https://www.adobe.com/privacy.html), and various background check services as required by our client organizations. 
• To comply with law enforcement authorities, if required to do so in order to prevent a crime or protect national security and the personal safety of our users or the public. 
• To comply with any subpoenas, court orders, legal processes, or government requests.  
• To protect Palmer Group information in response to fraud monitoring and prevention as well as modifying our products and services.

Retention Policy

Employee Records to be Maintained in Personnel Files

• Pre-employment documents
• Employment documentation
• Separation of employment documents

All files are stored electronically within our HRIS during your employment and for a minimum of 11-years after employment ends. You may review your personnel file at any time by scheduling an appointment with the HR Manager. You may not remove or alter the contents of your personnel file, but you may note any information you view as unfair or inaccurate and return it for inclusion in your file. You may request a copy of the documents in your file.

Records to be Maintained Separate from the Personnel File

• Medical Information
• Credit information
•  Immigration forms
• Documents related to complaints and investigations

All files are stored electronically within our HRIS during your employment and for a minimum of 11-years after employment ends. It is important that your records be kept current. Your paycheck should reflect the proper deductions to ensure you and your dependents receive the appropriate benefits. Please be sure to notify Palmer Group of any changes in your personal status.

Security of Personal Information

Palmer Group is committed to protecting the personal information you share with us. We use appropriate physical, technical, and administrative security measures to protect your information from unauthorized or unlawful access, use, or disclosure. We have processes in place to avoid accidental loss, destruction, or damage to your personal information, and we comply with General Data Protections Regulation (GDPR) standards and requirements. If you have reason to believe that your interaction with us is no longer secure (if you feel that the security of your personal information has been compromised) please notify us using the information in the “Contact Us” section at the bottom of the page.

Job Alerts

To subscribe to Job Alert emails, you will be required to provide an email address. This email address will be used to keep you informed of the latest jobs in your selected discipline.

Resume

Your resume can be submitted in many ways including but not limited to uploading through our website, a direct email to one of our Palmer Group representatives, utilizing a third–party job board, or in person at our office or an event. You can update your resume at any time by either emailing your representative directly or contacting us through our website.

Contact Us Email Messages/Feedback

When you send us messages via email, we will use your name, phone number, or email address to respond. Your email may be shared with appropriate parties within Palmer Group to help accurately respond and improve the services we provide.

Sensitive Personal Information

During our hiring process, we may collect more personal information not listed above. This personal information includes but is not limited to government-issued IDs, any related legal actions, and information regarding a person’s race or ethnic origin.

Third-Party Services 

Palmer Group may receive or acquire information about visitors, job seekers, or customers from third-party partners/sources. We also collect public information from job boards and professional social media websites where career data is made available by individuals and can be seen by recruiters.  

Palmer Group may also share your personal information with the following third parties:  

• Potential employers – We may share some but not all of your personal information with a potential employer with your consent. We will disclose your resume and background check results. Only the pass/fail results of the background check will be shared. 
• Vendors and Other Service Providers – We use other third-party vendors to help in the reviewing of job advertisements, marketing, data analytics, skills and assessment training, and drug and background screenings (a completed release form is required prior to a background check or drug screening). In order for these third-party vendors to provide Palmer Group with their services, it may be necessary for us to provide them with access to your personal information. 
• With your consent – we may disclose your personal information for other purposes.  

Your personal information is never sold, rented, or leased to any external company.

Marketing Communications 

SMS Terms & Conditions
By submitting an Online Application, Contact Us message, Salary Guide Request, or Outplacement Flyer form, you consent to receive SMS or MMS messages from Palmer Group. To opt out of our text messaging program, send the word STOP to 515-344-4701 for Wisconsin/Des Moines or 319-859-8832 for Cedar Rapids. Msg & Data rates may apply. Message frequency varies. 

Data Retention 

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